What actually goes into a 100-guest catering quote — menu, service style, staffing, and the extras that make one quotation cheaper than another on paper only.
Every event prices out differently once menu, service style and guest profile are factored in. The Event Planner works out a real estimate for your event instead of a generic per-person figure.
Vegetarian menus tend to start lower; chicken, mutton, seafood and multiple non-veg starters push the price up.
A focused menu costs less than a spread with multiple starters, paneer dishes, biryani, live counters and several desserts.
Buffet, table service, live counters and plated meals each carry different staffing and equipment needs.
Transport and logistics add to the price, particularly when the venue sits well outside the caterer's base.
A mostly-adult gathering is quantified differently from an event with a large number of children.
Always confirm which of these sit inside the quoted per-person price, and which are billed on top.
| Component | Typical calculation |
|---|---|
| Food | 100 × per-person rate |
| Service staff | Depends on package |
| Plates / cutlery | Depends on service |
| Transportation | Depends on distance |
| Buffet setup | Depends on package |
| Live counter | Additional if selected |
| Dessert | Depends on selection |
| Beverages | Depends on menu |
| Taxes | If applicable |
The more detail a caterer has upfront, the closer the quote lands to the final bill.
Choose a focused menu instead of an exhaustive one.
Lean on seasonal ingredients where the menu allows it.
Avoid stacking too many similar dishes side by side.
Use buffet service over full table service where appropriate.
Combine a few premium dishes with more economical ones.
Confirm the guest count early, and again closer to the date.
Skip live counters that aren't central to the event.
Compare complete quotations, not just per-person prices.
A lower per-person price isn't necessarily cheaper if several of these are billed separately.
Many caterers use per-person pricing, though some quote a fixed package or bill food, staff and equipment separately.
Not always — some packages include staff, others charge separately. Worth confirming before booking.
It can be, especially with premium meat, seafood, or several non-vegetarian dishes on the menu.
Yes — two or three detailed quotations make it easier to judge whether the pricing is reasonable and what's actually included.
Yes. Menus can typically be adjusted for budget, cuisine, dietary needs and the type of event.
Share your guest count and preferences, and Eden Caterers will work out a complete quotation — not just a per-person number.
